Go to Content/Article Manager which lists all the articles in your site. To quickly go to a page title, type the title or portion of a title into the Filter box on the left and click Go. Alternatively, you can narrow down the displayed titles by selecting a section or category with the dropdown boxes. Click on the Title to open the article in the editor.
Use the standard buttons to edit your article. Please do not use all kinds of fonts, sizes, formatting and colors on your pages, as it looks very unprofessional. We have had one client who went through his whole site and changed all our nicely formatted text to a large, bold italic font mixed in with a lot of all capitals headings, which looked terrible. We strongly encouraged the client change his text back to a professional style and he did. Basically, use the styles and sizes that Top Webs has chosen for your site. Use the Format types in the editor, such as Heading 1, Heading 2, etc. to make various headings, so that they are consistent throughout the site.
- Use the Paste from Word button, if you are pasting from a Word document, which removes unseen Microsoft formatting which may mess up your page while keeping your visual formatting.
- Use Paste as Plain Text to simply paste in text without any formatting.
- To insert a link, select the text you want to make a link. Then click the Insert/Edit Link button. This opens the Link Browser. Generally, you should make links to items on the menu system if possible. There will be a Main Menu and you may have other menus. Select the proper item and click Insert. You may also link to Contacts, Content directly or type in an external link into the URL box. TIP: Use link text that is descriptive of what you are linking to, rather than something like "Click here."
- To remove a link, highlight the link text and click the Unlink button.
- To link to a file to download, highlight the text and click the Insert File Link button. This opens up the File Manager. Browse through the folders to find the file you wish to link to, highlight it and click Insert.
- If the file you wish to link to is not on the server, you will need to upload it. While in the File Manager, click the Upload button and browse your computer to find the file(s) to upload.
- To insert an image, position your cursor at the position you want the image and click the Insert/Edit Image button. This opens up the Image Manager. Select the image you want from the folders. It is often useful to type 5 into the Margin parameter to make a 5 px margin around the image. Click Insert to insert the image.
- To insert a table, click the Insert a New Table button. There are many table operations possible. Tables are useful to keep images and text aligned properly.
When you click Apply, the article is saved, but the editor remains open. Click Save to save your article and close the editor. Close, closes the article without saving your work.
Even though the editor looks similar to Microsoft Word, there are a number of differences between editing a CMS webpage and a Word document. First of all, the text font-face, font size, heading sizes have been set for you throughout the website through CSS that cannot be edited. This is to maintain a professional style to your website, as the mark of an amateur website is mixed font faces, sizes, bold, italic and colors galore. Secondly, the fonts you can use on a web page are very limited, since they must also be installed on the viewer's computer in order for them to render correctly. So, for example, Kidprint for the Children's page is not an option.
With the editor, you can easily use the built in headings under the Format option, as well as use bold, italic, underline and change colors and highlights (use sparingly, if at all). If you want some large piece of text with a special font, you will need to prepare it as an image and insert it into an article.
The editor writes hidden html code to control the article formatting. Sometimes, by clicking too many buttons, you may get so much hidden code that you can't remove or change some type of formatting. If this happens, select the entire block of text, Cut it, Paste as Text (paste the cut text into the popup box with Ctrl-V). This will remove any hidden codes and you can start over again fresh on the portion of your page.
To make things simple for you, it is best to use the following guidelines for formatting in your articles.
- Don't put a title in your article, as the article title will be automatically written and formatted for you. Your title will have a Heading 1 html tag, which should be the only one on the page. So use only Heading 2 and lower tags for headings in your article.
- Keep all your text the same size that has been preset on your website, except if you want sub-headings in your article. Then use the prebuilt heading formats.
- Your link colors have been preset throughout the website. Don't change text colors or backgrounds on text or links.
- You may use bold or italic sparingly for emphasis.
- If Paste from Word does not give you the expected results, do not paste directly. You will need to simply Paste as Text and do any formatting you need in the editor.
- Keep things simple. Your site will have a professional look and you will have fewer frustrations.